Template letter for getting client referrals

It’s a well known fact in the world of sales that the best time to ask for referrals is right after closing a sale.

Why is this?

When a new customer has made the decision to purchase your services, they are at the highest point emotionally that they will ever be towards you right at that moment.

Successful sales and marketing professionals (and remember, that’s what you are first and foremost) will capitalize on this by asking for referrals at this critical time. Think about it: Your tax prep clients are happiest with you when they have made a purchase. In other words, the best time to ask them for referrals is when their tax return is done, they’re relieved that another tax return is done and gone, and they’re writing you a check.

So, that’s priority number one: From here on out, always ask clients for referrals when they come to pick up their return.

But, what if you haven’t been doing this all tax season? What if you don’t even do tax prep, but have a slew of old case files from collections representation work that you’d suddenly like to try to get referrals from?

Never fear, because your referral generation template letter is here!

The key to using a letter to obtain referrals from client, regardless of how long ago or how recently the client interaction, is to always remind clients about the value they received from you. Then, let them know that other people they know can get the same benefit, making them look like a rock star for putting the two of you in touch.

If the preceding paragraph didn’t completely sink in, you may want to re-read it. In two sentences, you have the entire idea behind referral systems that cost thousands of dollars to obtain from seminars. If you can really understand this basic concept and apply it to your business, you can drastically increase the growth rate of your business from referrals.

To ask for referrals, all you need to do is ask. I know that many practitioners are too shy to ask for referrals in person, or think it’s unprofessional. If you know that your services provide great value to your clients, then you should honestly have no qualms about asking people for referrals. Why hide yourself from somebody that desperately needs your help?

So if you’re too shy to ask in person, then there … Continue reading

Understanding tax breaks for higher education

If you’ve been effected by the economic downturn and decided to return to school to further your own education, or you support a dependent that is a college student, there are three education tax breaks that you should be aware of.

Each of the three is unique, and only one of them can be claimed for any particular student in a given tax year. But, you can claim one type of education credit for a child, for example, and another type of credit for yourself.

The three most common tax breaks for higher education are:

  1. American Opportunity Credit (AOC)
  2. Lifetime Learning Credit (LLC)
  3. Tuition and fees deduction

All three of these tax benefits can be claimed regardless of whether you itemize or claim the standard deduction. The AOC and LLC are claimed using Form 8863, and while the IRS didn’t start processing tax returns filed with this form until late in the current tax return filing season, they are now doing so. The tuition and fees deduction is claimed using form 8917.

A few legislative notes:

  1. The “fiscal cliff” bill passed Jan 2, 2013 by Congress extended the AOC through tax year 2017.
  2. The same law also retroactively extended the tuition and fees deduction through tax year 2013, since it actually had expired at the end of 2011.
  3. The LLC is a permanent part of the tax code (at least for now – that could change tomorrow, of course).

It should be noted that none of these tax benefits can be claimed by a non-resident alien, nor a person filing as Married Filing Seperately.

The AOC is aimed at full time college students completing their first four years of undergraduate education. Students must be at least a half-time student for at least 5 months out of the year to claim this credit, and they must also not have any felony drug convictions. The Lifetime Learning Credit, as the name implies, is applicable to all students, including part-time and graduate students. The tuition and fees deduction generally provides the least direct tax benefit, but can usually be claimed by people that can’t claim one of the other two for some reason.

The most common reason for not being eligible for one of the other two tax credits is due to income limitations. For 2012, the AOC starts to phase out for single taxpayers with adjusted gross incomes over $80,000 (double that for married couples), and the … Continue reading

Tax resolution is dead

This is something that I’ve been thinking about for quite a while. Several years in fact.

Some people may think it’s just a matter of semantics, but there is a lot more to it than that.

But the more thought I put into it, the more I know I’m right: Tax resolution is dead.

What the hell am I talking about?

I’m talking about terminology, public perception, and professionalism. The term “tax resolution” has become tainted in many respects, due the actions of a small number of large companies. The phrase now evokes images of boiler room sales people cramming a canned sales pitch down the throat of somebody that can’t even rub two dimes together.

I personally quit using the phrase over a year ago to describe what it is that I do. When somebody asks the inevitable question in our social system, “What do you do?”, my answer, also referred to in the sales world as an “elevator speech”, is pretty simple. I do not consider myself a part of the tax resolution industry, rather, “I represent small business taxpayers in front of the IRS to remove the stress and anxiety of audits, seizures, levies, and other collections action. I deal with the IRS for you, so you can continue doing what you do best, which is running your business.”

Contrast that to, “I do tax resolution.” Which sounds more professional to you?

My friend and mentor James Orr has ingrained into me the concept of always being on “the right side of the desk”. When people call you, even if that phone call was sparked by your marketing, that puts you on the right side of the desk. When you have positioned yourself as a professional, rather than a shark hunting for prey, you are on the right side of the desk. When you “represent people”, rather than “settle debts”, you’re on the right side of the desk.

I personally think that this approach is even more important more those of us that are Enrolled Agents. Why? Because nobody knows what we are! “Attorney” and “CPA” are common, everyday words — everybody knows what they are. Enrolled Agents have to explain what we are. Instead, let’s remove that explanation from the equation, and get right to the core benefit we provide our clients.

In my writing to you, I’ve continued using the term “tax resolution” because it’s the common … Continue reading